Figure 1

Emailing Your Registrants

Signup Solutions allows you to email one some or all of your event registrants. The email can be edited much in the same way that you can edit in a word processor such as Word. A variety of icons are available for various editing tasks.

Figure 2

One additional, and important, editing feature is that you can insert information automatically into your registrant email from the data entry fields of your signup form that registrants fill in. Information that is inserted automatically - merged - is indicated by the squiggly brackets, i.e., {}. See {signup-FirstName} below in Figure 4. The icon in Figure 3 is used for inserting data items.

Figure 3

Steps to Email Your Event Registrants

1. Click on the Signup Pages tab.
   
   
2. Highlight the signup page for which you want to create and send email to your registrants and then click on the Edit signup page icon [].

3. Click on the Administer Signup Page tab.
   
   
4. Click on the Email Signups image. See Figure 1.
   
   
5. Your Email Signups editing page will look similar to Figure 4 below.
   
   Figure 4
   
   
   
   
6. Create or modify an existing email using the Insert Data Field, creating needed appropriate text and the editing icons available.
   
   
7. Click on the Select Signup(s) to Email button [].
   
   
8. Put a check mark next to each person to whom an email will be sent. Select all names by putting a check mark into the box above the names (circled in green in Figure 5 below). You can unselect all by putting a check mark into this circled box and then taking the check mark out.
   
   Figure 5
   
   
   
   
9. Click on the Close button [].
   
   
10. Click on the Preview / Send Emails button [].
    
    
11. If all looks well, click on the Send Emails button [].